Buena Vista Parent Organization
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Position Descriptions

Learn about the BVPO Board of Directors positions.

BVPO Board Positions

 

PRESIDENT

  • Provide vision and leadership; identity and delegate tasks to volunteers; ensure yearly agenda is being followed; ensure vision, mission and goals are followed; encourage growth

  • Serve as primary contact person for BVPO among parents, principle, staff, and teachers; identify and develop potential new volunteers; fill in as gaps appear

  • Set board meeting and general membership meeting agendas; organize, schedule, and promote the meetings; run the meetings, help guide discussions, manage voting

  • Approximately 20 Hours per month

VICE PRESIDENT

  • Gather committee reports for the general meeting 

  • Lead general membership meetings in Spanish (when possible), or lead when the President is unavailable

  • Attend 4j board meetings twice a month and communicate relevant information to the board.

  • Sitecouncil rep

Secretary

  • Record minutes at the general membership meetings, noting motions and votes in particular.

  • Make minutes available for review.

  • Finalize minutes, place a print copy in the Secretary’s Binder, update the meeting minutes log.

  • Maintain physical and sometimes digital files of minutes, minutes log, bylaws, board member positions and contact information, insurance, mission / vision statement, approved budget, and Secretary of State certificate in the Secretary’s Binder.

  • Maintain Google workspace

  • Record minutes at board meetings and make these available to board members.

  • 15 hours per month.

Treasurer

  • Reports: draft budget, prepare monthly updates of financial condition track budget expenditures, template/assist other board members w/ tracking their budgets and reconciling to the master budget

  • Taxes / Filings: 990, CT-12, Secretary of State, Intern 1042-s 

  • Asset Accounts: Bank Accounts, Paypal, Venmo

  • Insurance

  • Amity: phones, stipend payments, tax withholding (EFTPS account)

  • Donations/Grants: receipts to donors for cash donations, Guidestar, Facebook (donor platform), Network for Good, FrontDoor powered by CyberGrants, Employer Match, Frontstream, YourCause, Benevity

  • Fundraising: BottleDrop, Subasta

  • Other: monitor the physical mailbox; Techsoup; Zoom; Quickbooks; Mailchimp; printing at Instaprint; Google Admin for the Website, Board Accounts, and Groups

  • Approximately 20 Hours per month

CO-Treasurer

  • Serve on the Subasta Committee 

  • Entering, Adjusting, and Reconciling bank to Quickbooks

  • Monitor the mailbox

  • Reconciling PayPay and Venmo

  • (The non-Executive) Head of Finance Commitee

CO-FUNDRAISING CHAIRS (2)

  • Shared position with two people working together.

  • Serve on the Subasta committee ($40K/goal every other year) and smaller event in the off year

  • Plan and administer multiple fundraisers each year, to meet the budget goals of our group ($20K/year)

    • fundraising examples: monthly dinners out at local eateries; bi-annual school-logo shirt sales; holiday tree pickup; online fruit sales with Florida Indian River Groves; and direct drives such as coin drives or social media donation requests.

  • Grants - “special project” grants; amity program

  • Donor management

  • Work closely with the Communications Chair and Interpretation & Translation Chair.

  • 1-4 hours per week, up to 8 hours a week during peak times.

School affairs

  • Staff Appreciation: plan, coordinate and execute thoughtful events and activities for Buena Vista teachers and staff throughout the school year.

  • Grade Representatives: facilitate and organize communication within classroom teachers, grade representatives and classroom parents. Maintain communication with grade representatives and communicate needs to the board. 

  • Community: OBOB, Book Fair, Playdates at the Park, Coffee Chats, Ice Cream Social, management of volunteer opportunities at the school including the Library. 

  • Approximately 15-20 Hours per month

cultural development chair

  • Look for ways to recognize and celebrate the different cultures that make up our world, with special emphasis on the cultures of the Spanish speakers of the world. 

  • promote family-friendly cultural events in the community (example: Dia de los Muertos)

  • organize cultural events at the school (example: Celebrando de Otono)

  • spreads awareness around organizing a post-5th grade trip. 

  • Approximately 5-10 hours per month

Amity chair

  • Oversees the Amity Program as a whole

  • Ensures requirements are met; ensures the school and interns adhere to the program agreement; oversees mid-term evaluations and weekly check-ins

  • Recruits and monitors host families; serves as a mediator in any sensitive situations with the school or host family; assists the intern in establishing social contacts inside and outside of school; 

  • Supports the intern in tax practices; keeps in regular contact with Amity Institute; serves as a liaison between Amity, the school, the host families and the interns.

  • Approximately 20 Hours per month (shared among committee)

communications chair

  • Responsible for publishing announcements, fundraisers, events and all other media communications for the BVPO, including Facebook, newsletters, SeeSaw, mailing list, bvpo.org website, and calendar. 

  • Process intakes communications requests, proofreads final drafts, and collaborates with the Interpretation & Translation Coordinator for translation. 

  • Approximately 20-30 hours per month (shared among committee)

Interpretation & translation CHAIR

  • Contacts bilingual volunteers to interpret Spanish and English at Membership Meetings

  • Contacts bilingual volunteers to translate written documentation, advertising, and promotion primarily English to Spanish in a timely manner

  • On Communications committee, School Affairs, Cultural Development

  • Approximately 10-20 hours per month